Cataloguing & Metadata

The Cataloguing and Metadata Unit creates, updates and maintains descriptive records and classification for most of the Library’s physical collection (including books, audio-visual materials, etc.) as well as some of its virtual collections (including ebooks and eprints).

The Unit also physically prepares newly acquired monographic materials for the shelves. This includes applying barcodes, stamping pages with one of the official library stamps, and affixing call number labels to the items.

In addition, the Unit provides advice, guidance and training for online record creation by library branch staff who wish to provide public access to titles on order, gift materials, titles on reserve for courses, and ephemeral or pamphlet materials.

UBC Cataloguing & Metadata is also in charge of assigning ISBNs (International Standard Book Numbers) for a number of University of British Columbia departments. To find out more or submit a request, please read and fill out this form.

For information on obtaining an ISSN (International Standard Serial Number) for periodicals and journals, please visit the ISSN Canada homepage.

Until 2003, UBC Library provided CIP (Cataloguing in Publication) data to publishers in Western and Northern Canada. Now CIP is provided by Library and Archives Canada.

For information about Legal Deposit at Library and Archives Canada, please visit the Legal Deposit homepage.

 

Basic Cataloguing Manuals

The UBC Library Cataloguing and Metadata Unit uses as its core manuals the following:

 

Cataloguing Services

The department provides a number of library-wide services in the interests of providing and maintaining optimum access to our collections, in the most timely way possible. These services include the following:

  • Cataloguing of current receipts
      • Approvals
      • Firm Orders
  • Cataloguing of gifts and “take ins”
  • Rush cataloguing (upon request of patrons and staff)
  • Cataloguing pdfs and other printouts from the Web
  • Cataloguing of ebooks: individual and sets
  • Catalogue maintenance
      • Branch revision requests
      • “Report a problem” follow-up from the OPAC
      • URL additions to the catalogue for open access electronic surrogates
      • Projects:
          • Inventory cleanup
          • Retrospective conversion
          • Broken link (url) resolution

Metadata Services

The department provides a number of metadata services in support of the Library’s Digital Initiatives, and are willing to take on more projects as need arises.

Book Prep

The department also engages in a number of activities to support the identification, housing, circulation, preservation and security of our physical collections. These activities include the following:

  • Receiving materials to be catalogued from Library branches
  • Barcoding
  • Tattletaping
  • Top-stamping
  • Spine labeling
  • Shipping catalogued materials to Library branches

Gifts handling

The department assists selectors in the dispersal of gift materials, both to the cataloguing department for processing for UBC Library branches and to external organizations for distribution to other libraries.


Configuring Z39.50

Z39.50 Access

What is Z39.50?

If you are trying to access the UBC Library Catalogue via Z39.50 protocol, use the settings below.

Hostname ils.library.ubc.ca
Port 7090
Database name Voyager
IP Address 137.82.153.136

If you are trying to access the UBC Archives, Bibliographies and Reading Rooms Catalogue via Z39.50 protocol, use the settings below.

Hostname ils.library.ubc.ca
Port 7190
Database name Voyager
IP Address 137.82.153.136

Z39.50 Parameters for VOYAGER

Use Attribute Search Type Position* Truncation** Relation Structure Completeness
1 Personal Name 3 1 or 100 3 1 1
2 Corporate Name 3 1 or 100 3 1 1
3 Conference Name 3 1 or 100 3 1 1
4 Title 1 or 3 1 or 100 3 1 1
5 Series Title 1 or 3 1 or 100 3 1 1
6 Uniform Title 1 or 3 1 or 100 3 1 1
7 ISBN 1 or 3 1 or 100 3 1 1
8 ISSN 1 or 3 1 or 100 3 1 1
9 LCCN 1 or 3 1 or 100 3 1 1
12 Local Number 3 1 3 1 1
13 Dewey Call Number 1 1 or 100 3 1 1
16 LC Call Number 1 1 or 100 3 1 1
17 NLM Call Number 1 1 or 100 3 1 1
20 Other Call Number 1 1 or 100 3 1 1
21 Subject 3 1 or 100 3 1 1
31 Publisher Date 3 1 or 100 3 1 1
59 Publisher Place 3 1 or 100 3 1 1
1003 Author 3 1 or 100 3 1 1
1009 Subject, Personal Name 3 1 or 100 3 1 1
1016 Keyword Anywhere 3 1 or 100 3 1 1
1018 Publisher Name 3 1 or 100 3 1 1

* 1 = left-anchored phrase search; i.e. search matches from the beginning of the search field word by word moving right. 3 = keyword search; i.e., search matches on any word in any position.

** 1 = No truncation 100 = Right truncation

source: https://wiki.ubc.ca/Library:Configuring_Catalogue_Export_Tools

 

See the Staff Website for meeting minutes and notes

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