Policies and Procedures

Policies

Basic Cataloguing Policy

Basic Cataloguing Manuals

The UBC Library Cataloguing and Metadata Unit uses as its core manuals the following:

Additional Policy Documents


Procedures

Voyager Basics Procedures
Branch Procedures
Central Cataloguing Procedures
Better World Books


Voyager Basics Procedures


Branch Procedures


Central Cataloguing Procedures

Searching for Cataloguing Copy

Call numbers

Holdings

Cataloguing Services

The department provides a number of library-wide services in the interests of providing and maintaining optimum access to our collections, in the most timely way possible. These services include the following:

  • Cataloguing of current receipts
      • Approvals
      • Firm Orders
  • Cataloguing of gifts and “take ins”
  • Rush cataloguing (upon request of patrons and staff)
  • Cataloguing pdfs and other printouts from the Web
  • Cataloguing of ebooks: individual and sets
  • Catalogue maintenance
      • Branch revision requests
      • “Report a problem” follow-up from the OPAC
      • URL additions to the catalogue for open access electronic surrogates
      • Projects:
          • Inventory cleanup
          • Retrospective conversion
          • Broken link (url) resolution

Metadata Services

The department provides a number of metadata services in support of the Library digitial initiatives, and are willing to take on more projects as need arises.  These services include the following:

  • cIRcle
  • Electronic Theses & Dissertations (ongoing)
  • Projects
      • Retrospective Theses and Dissertations
      • Mine Reclamation symposia papers
      • 2011 Tailings and Mine Waste conference papers
  • CONTENTdm
      • Chinese-Canadian Historical Recognition Project

cIRcle Projects

  • ETD work
  • Mining

Book Prep

The department also engages in a number of activities to support the identification, housing, circulation, preservation and security of our physical collections. These activities include the following:

  • Receiving materials to be catalogued from Library branches
  • Barcoding
  • Tattletaping
  • Top-stamping
  • Spine labeling
  • Shipping catalogued materials to Library branches

Gifts handling

The department assists selectors in the dispersal of gift materials, both to the cataloguing department for processing for UBC Library branches and to an external organization for distribution to other libraries. To read an overview of the gifts process, please click here.


Better World Books

UBC Point Grey, UBCO, and the UBC Bookstore have developed partnerships with Better World Books, an award winning online bookstore “with a soul” based in Atlanta, GA. This company is considered a trail blazer among newly emerging socially and environmentally responsible businesses that makes every effort to resell materials sent to it from libraries and institutions around the world. To read more about UBC’s involvement with Better World Books, please click here.

See the staff intranet page for additional procedures discussed in memos and emails.

Added volumes
Binding
Check-in
Computer tips
Databases
Discards
Email info
Holdings maintenance
Invoices
Item maintenance
Orders


Added volumes

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Binding

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Check-in

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Computer tips

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Databases

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Discards

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Email info

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Holdings maintenance

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Invoices

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Item maintenance

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Orders

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